H R MANAGER W/ BENEFITS
KLEN SPACE Inc.
REMOTE JOB.
Salary: $ 30/ Hour
Full Time / Part Time.
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Full Job Description We are a quickly growing
young company that requires a full-time, remote HR Generalist / HR Manager! We have a cleaning
business with government clients. This requires strict compliance with HR
policies, timely reporting of new hires and with certifying the payroll
reports meet minimum wage, while at the same time adaptability as our various
simultaneous contracts cause our field service workers to operate in
multi-states 24/7. Although we work with the government and employ field
workers, we pride ourselves in being an innovative and tech savvy company. We
utilize software for time tracking and for processing payroll but there are
some approvals and manual reporting that must be done by a professional. Must be able to work on Eastern
Time Zone (New York) and at least 40 hours a week through time tracking
software. This is for immediate hire. Ideally, you have experience with New
York labor law and Florida labor law.  Primary responsibilities: 1.
Interviewing and verifying applicants are a good fit 2. Onboarding new
employees into our human resource system (Rippling) due to high turnover 3.
Making sure new employees have filled out their profiles and required forms
correctly and completely in their application within Rippling. Some
government forms are not able to be completed by our employees on their
phones so sometimes we have to find alternative ways to have them sign
documents. 4. Schedules,
administers, and documents compliance with mandatory and non-mandatory
orientation, training, continuing education, and work assessments. This may
include safety training, anti-harassment training, professional licensure,
and aptitude exams and certifications, and even help roll out a workforce
career program to help our cleaners gain managerial skills. 5. Reviewing and
processing background checks, including e-verify 6. Setting up new
employees through our online job calendar (Deputy) and coordinate them with
their immediate supervisor or project manager. 7. File new hire reports
with the government within the required timeline. 8. keeping record of and
managing any labor claims with our vendors, such as workers comp or
unemployment 9. keeping record of and
managing any internal disciplinary report 10.
Verify I-9 (virtually with our field manager) 11. coordinating with our
project manager and scheduler to ensure all paperwork is done for the
employee to start or continue working. 12. coordinating and
assisting in quarterly reviews, termination recommendations and promotions. 13. Setting up, enrolling
and managing benefits administration in NY (and potentially Florida) 14. Handles
employment-related inquiries from applicants, employees, and supervisors,
referring complex and/or sensitive matters to the appropriate staff, and
otherwise assist with miscellaneous personnel records or employee questions.  15. Prevent and assist
with other labor compliance issues as may arise, including updating
handbooks, orientation materials and other documents. 16. Maintains compliance
with federal, state, and local employment laws and regulations, and
recommended best practices; reviews policies and practices to maintain
compliance. 17. Maintains knowledge
of trends, best practices, regulatory changes, and new technologies in human
resources, talent management, and employment law. 18. Manage and export any
labor reports as required by our government project 19. Organize and upload
any reports into the employee's Rippling profile 20. Review and approve
timesheets within Deputy based upon the field supervisors internal timesheets 21. Run weekly payroll
each week in Rippling (by make sure the hours and pay rate from our time
tracking software (Deputy.com) have been correctly auto-filled in the payroll
processing software (Rippling.com) in order for our weekly payroll
processing, and inquire if there is something unusual compared to the prior
week (e.g. someone usually works 20 hours but this week shows 35). 22. Performs routine
tasks required to administer and execute human resource program, including
ways to evaluate productivity, catch and prevent timesheet stealing, and
ensure honesty and accountability of all employees.
19. Fill out the weekly
certified payroll sheet for each employee for each project with the hours and
pay for the given week and include proof of pay stubs. 20. Submit these
certified payroll sheets to the government on a monthly basis in the form of
a single PDF with a coversheet and invoice. 
Expertise and Skills: Human Resource
You must be tech-savvy, resourceful,
proactive, honest, communicative, proficient with Excel files, attentive to
details, know basic Macbook system operations, Dropbox, converting files to
PDFs, be comfortable with quickly learning new time tracking and payroll
software (i.e. Deputy.com and Rippling.com through our training video), and
staying abreast of New York and Florida law.
English
(required) Bilingual (preferred)
Pay is $30/hour plus
benefits Remote Full-time (40 hours a
week) Immediate Hiring
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